Frequently Asked Questions
My selected venue provides event services and coordination. What’s the reason to work with a wedding planner?
A venue event coordinator and a wedding planner are two very different roles. A venue coordinator works mainly to promote and protect the interests of the venue, while a wedding planner is hired and paid by you to make sure everything goes exactly as you have planned.
A professional wedding planner in Crete will coordinate all vendors, pay attention to every single detail and speak on your behalf, so you can stay relaxed, present and fully enjoy your big day.
Is there a charge for event proposals?
It depends. We offer both ready-made ceremony packages and fully tailor-made wedding planning packages just for you. A couple is not obliged to book with us until they have a complete picture of how their wedding in Crete is going to be.
This means we spend several hours (or even days) working on finding the ideal venue, creating a custom package and preparing a detailed event proposal. This planning work is chargeable. However, if you decide to book your wedding with us, the event proposal fee is deducted from the total amount of your wedding package.
What is the size of weddings you usually undertake?
We can undertake weddings of any size. In the past, we have coordinated everything from small and intimate celebrations with just the couple and around 20 close friends and family, to large weddings with up to 850 guests.
Is there a number limitation in weddings and events you undertake per year and how strict is that?
We only take a limited number of weddings every summer season. We can coordinate a maximum of 5 large weddings (up to 800 guests), 20 medium size weddings (up to 100 guests) and an unrestricted number of intimate weddings and elopements.
Will you personally attend our wedding day in Crete?
Absolutely. Natasa is always the first person to arrive at the venue and the last one to leave. She makes sure that every single detail is exactly as planned, coordinates all vendors before and during the event, and is always ready to handle any issue that may arise.
How many wedding planning assistants are on your team, and will they also be there on my wedding day in Crete?
The number of assistants depends on the size and style of your wedding. There is always at least one day-of coordinator, one supervisor at the wedding ceremony and one at the wedding reception. For larger weddings in Crete with hundreds of guests, there may be three or even four assistants on-site to ensure everything runs smoothly throughout your wedding day.
Will only the wedding planner and their assistants be present at my wedding?
Definitely not. Stepsis is made up of a strong, dedicated team working together to bring the most successful weddings to life. At every wedding, there is full support from people who decorate, prepare the venue and carefully check all final details, such as sound and lighting. We are not there just to manage your wedding, but to be your eyes and ears and to make sure that everything in your wedding in Crete is exactly as you imagined it.
Is staff dining included in the wedding package price?
We really appreciate it when couples include our team’s dining in their wedding budget, as a wedding day can involve 12 to 14 hours of continuous work for our planners, support staff, photographer, videographer, DJ and more. Of course, we are there in a fully professional capacity, so alcohol is never part of the equation for us.
What is the ideal time frame for a couple to start planning their wedding, and when is the best moment to hire a wedding planner or day-of coordinator?
Anywhere from 8 to 18 months before your wedding date is an ideal time to start planning. This gives you plenty of time to organise every detail of your wedding while still remaining as stress free as possible.
As for hiring a wedding coordinator, you can bring one on board as soon as you feel you need support, even if it is just for a “month-of” or “day-of” package. A good time to contact a wedding coordinator is around 3 to 6 months before your wedding day, to make sure they are available for your preferred date.
Do you work with a standard list of venues and vendors, or can you also collaborate with venues and vendors of our choice?
We can absolutely work with your choice of vendors; however, we can only fully guarantee the quality and reliability of our tested and trusted team of preferred vendors.
When it comes to wedding venues in Crete, there is a great variety of locations that may seem idyllic and impressive, but not every venue is suitable for hosting a wedding event. A common situation we face is that many couples have already booked their wedding venue before starting their collaboration with us, and we then have to deal with several unforeseeable factors. Details such as the venue contract terms, access for large cars or buses, and proper facilities for catering and kitchen are not just “details”, but crucial elements we must take into consideration.
All the venues we collaborate with are trusted, well-checked and fully appropriate to host smaller or larger events, according to your taste and preferences. Of course, we are always open to review, visit and discuss any venue of your preference, to ensure that it meets all the requirements to host your wedding in Crete safely and smoothly.
When it comes to wedding locations in Crete and Greece, in which areas do you usually work?
We are based in Rethymno but we work all over the island of Crete – we have no borders. A symbolic wedding can take place in any location of your choice. Civil weddings are a bit more complex, as Crete is a large island and the civil wedding policy varies from region to region. Our team will guide and advise you on all licensed wedding locations in Crete.
How can I meet my wedding planner, and where do you usually meet potential clients in Crete?
For potential clients, all meetings take place at the Stepsis office in the old town of Rethymno, by appointment. For couples who have already booked with us and are getting married outside of Rethymno, we arrange a pre-wedding meeting at the wedding location. There, we walk through the venue together and organise all the final details regarding the set-up, decoration and wedding day flow.
What is the cost of a wedding in Crete for, for example, 50 guests?
It totally depends on each couple and their needs. The wedding venue you choose, the menu, decorations, flowers and any extra services all affect the total cost, so there is no standard price for a wedding in Crete. Each wedding is customised according to your preferences and budget.
Do I need to travel to Greece before my wedding, and will my wedding planner attend meetings with venues and vendors with me?
Many couples choose to visit Greece a few months or even a year before their big day, to see the wedding location and venue in person or to schedule a food tasting for their wedding menu. Of course, we will gladly accompany you to all meetings with vendors, venue owners or managers.
However, it is not necessary to travel to Greece before your wedding. It is completely up to you, and you can confidently trust our experienced team to organise your destination wedding in Crete on your behalf.
Can you also coordinate our bachelor party, pre-wedding or post-wedding events and other group activities in Crete?
Of course. We can also coordinate your pre-wedding or post-wedding events and activities, but we need to know this from the beginning of our collaboration. This way, we can ensure we are available on those dates and fully committed to you and your guests.
How many days before my wedding day do I need to arrive in Crete?
If you are planning an elopement or a small, intimate wedding, arriving in Crete 3 days before your wedding day is usually enough.
If you are organising a bigger wedding, the ideal time frame is to be here around 5 days before the wedding. This gives us plenty of time to go through all the final details together and arrange a pre-wedding meeting at both the ceremony location and the reception venue.
contact form
we can’t wait to start planning your ideal wedding in Crete with you
contact us via the form below to get a quote
featured on
© Stepsis 2025. All Rights Reserved